Time-Attendance

Time-Attendance defines the productivity of any organization and Access Control defines security of the valuable assets. These two areas are inherently human-oriented, complex and challenging to automate.

Productivity of any organization depends on its effectiveness in putting the right people in the right place at the right time. No two organizations have identical attendance and leave policies. Even the same organization may follow different timings and holidays for its different facilities like head office, factory and branch offices. Various departments like manufacturing, R&D and marketing within an office differ in their timings, grace period and overtime calculations. Further, people working at levels in the same department need different time-attendance and access control policies.

Security depends on having right answers to Who, What, Where and When. Defining, controlling and monitoring entries and exits at each site, zone, floor, area and office is necessary for effective security.

It is a herculean task to identify a Time-Attendance and Access Control solution that meets the organization’s exact needs and integrates seamlessly with its existing IT/ERP infrastructure.

Presenting Matrix COSEC-an adaptive, modular, scalable and function-rich Time-Attendance and Access Control solution designed for Small Office Home Office (SOHO), Small and Medium Businesses (SMB), small and Medium Enterprises (SME) and Large Enterprises (LE).

Matrix COSEC Time-Attendance is a perfect solution for any type of organizations. It offers superlative range of flexible functions like Shifts and Schedules, Late-In and Early-Out, Overtime, Comp-OFF, Absenteeism, Multiple Organizations, Leave Management, Past Adjustments, etc. Moreover system can generate 100+ reports and charts for maintaining well organized employee database and for easy interpretation. Employee Self Service portal is a powerful software tool for employees and their reporting officer to plan shift schedules, request and approve leaves, view attendance record, manually correct timing etc.

Fig shows connectivity of a COSEC for a Time-Attendance application. Connecting Door Controllers directly with the server through internet, allows user to install them at separate locations and manage complete system from a central or place.

Shifts and Schedules vary from organization to organization. It is very time consuming for managers to manually manage workforce schedules effectively and efficiently. COSEC application server is a powerful software and designed while considering this complexity. It can generate unlimited shifts and up to 99 shift schedules to manage workforce of any type of organization.

Many times HR needs to correct employee data like attendance days, overtime hours, working hours and shift allowance after the attendance period closed. These data are important as it affects the employee attendance record and salary calculation. COSEC time-attendance software generates past adjustment data automatically and includes it into current month salary calculation data. Thus, employees never miss their deserving earnings!

Integration of web based application with 3rd party software can save lots of time and money for any business organization. With export data generation utility, System can create different templates with programmable data fields which can be exported from the system in three different formats like CSV, Text and Excel and given to any ERP, HRM or Payroll as an input. Moreover, static and database field values can be replaced with user defined values.

Each organization differs in working from other organization and follows their leave policies with varied parameters. System gives wide options to HR to create different leave types like PL, CL, SL EL, ML, OD etc with different parameters like balance check enable/disable, paid/unpaid leave, lay off, accumulation etc. It also gives option to define minimum and maximum leaves availed at a time.

Manual Entry and Corrections of Entry-Exit Events	Shifts and Schedules
Automatic Shift Correction	Late-In/ Early-Out Policy
Late-In /Early-Out Correction and Authorization	Overtime Policy and Authorization
Compensatory Off (Comp-OFF) Policy and Authorization	Absenteeism Policy
User-wise and Period-wise Option	Attendance Summary
Attendance Periods	Past Adjustments
Authorization Hierarchy	Views and Reports
Holidays and Restricted Holidays	Integration with ERP, HRM and Payroll
User Creation and Management	User Enrollment
Leave Types Creation	Organization-wise Leaves
Leave Requests and Approvals	Leave Balance
Leave Accumulation Rules	Leave Balance Carry Forward/Lapse Rules
Leave Accounting Periods	Leave Encashment
View Attendance/Leave Status	Plan and View Shift Schedule
Request and Authorize Attendance	Request and Approve Leaves
Message Board	Reporting Officer Self Service
SMS and Email Notifications